ACORD No Loss Form (ACORD 37): Step-by-Step Guide

Understanding the Purpose of the ACORD No Loss Form

The ACORD 37 form or statement of no loss form, is a crucial insurance document used primarily to verify that an insured party hasn’t experienced any losses or claims during a lapse or gap in insurance coverage. This property insurance no loss statement helps insurance carriers confidently renew or reinstate a policy without concerns about hidden or undisclosed losses.

Insurance professionals regularly encounter situations where a client’s policy renewal date passes or coverage lapses due to nonpayment, administrative oversights, or unforeseen issues. Utilizing the ACORD No Known Loss letter, safeguards insurers from unknowingly assuming liability for events occurring during periods without coverage.

When to Use an ACORD No Loss Form

Typical situations for using a no loss letter include:

Policy reinstatement following cancellation
Renewal policies processed after the original expiration date
Delayed processing due to underwriting or payment-related issues

Step-by-Step Guide to Completing the ACORD 37 - No Loss Form

Step 1: Verify Policyholder Information

Begin by verifying:

Named insured
Policy number
Effective dates of the policy gap or lapse

Ensure these details exactly match existing insurance policy documentation to prevent discrepancies.

Step 2: Clarify Coverage Gap Period

Clearly indicate the period when coverage lapsed. Document precise dates (day, month, year), including the cancellation date and the reinstatement effective date. Note that many policies start at 12:01 AM on the effective date, which should be clearly stated if relevant.

Step 3: Affirm No Losses or Claims

The insured must explicitly confirm that no losses, claims, or incidents occurred during the uninsured interval. It’s crucial that policyholders fully understand the significance of their declaration, as inaccuracies may lead to future claim denials or allegations of insurance fraud. The statement must clearly indicate there were no accidents or circumstances that might result in a claim.

Step 4: Insured’s Signature

Secure a handwritten or digitally authenticated applicant’s signature, ensuring the date of signature is included. Certain forms might also require a witness signature or producer certification for further verification.

Common Acord 37 Mistakes and How to Avoid Them

Ambiguity About Dates

Accurate documentation of dates is vital. Ambiguity regarding lapse periods can cause underwriting delays or claim disputes. Always cross-check dates with policy records, including effective and expiration dates.

Overlooking the Signature

An unsigned statement of no loss form is invalid. Always confirm that the insured has properly signed and dated the document prior to submission for proper policy verification.

Incorrect Policy Information

Double-check policy numbers, NAIC codes, and named insured details against your agency management system for consistency, preventing errors and additional work. The NAIC code is particularly crucial for accurately identifying the insurance carrier involved.

Real-World Scenario

Consider a construction firm whose General Liability insurance policy renewal was inadvertently overlooked, resulting in a five-day gap without coverage. Before reinstating the policy, the carrier requires an ACORD statement of no loss. Accurately completing this liability insurance no loss form is vital for quickly restoring coverage and ensuring no hidden claims occurred during this gap in liability coverage.

Best Practices for Insurance Professionals - No Loss Form

Clearly educate insured parties about the purpose and implications of signing the insurance no loss declaration.
Keep thorough documentation, securely storing ACORD forms electronically.
Utilize standardized checklists to verify information before submitting to underwriters.
Ensure all contact information and the agency customer ID are current.
As a producer, maintain clear communication with both the insured and the insurance company throughout the entire process.

Key Insights and Industry Expertise

Section	Action Required	Common Errors to Avoid
Policyholder Information	Verify insured's details	Misspellings, incorrect policy number
Coverage Gap	Precisely define lapse dates	Ambiguity in start/end times
No Loss Declaration	Confirm no accidents or potential claims	Overlooking minor incidents
Signature	Obtain dated signature	Missing or undated signatures
Policy Details	Verify NAIC code and policy specifics	Incorrect NAIC code or policy type

Additional Considerations

The statement of no loss form can vary between insurance companies, but core elements remain consistent.
Some forms may require details regarding the amount received for policy reinstatement or renewal.
Always check if the form requires approval by a specific authority within the insurance company.
Be attentive to any registered marks on the form, typically provided by the ACORD Corporation, to confirm you’re using the latest version.

By following these guidelines and thoroughly understanding the nuances of the ACORD No Loss Letter, insurance professionals can smoothly handle policy reinstatements and uphold the integrity of the insurance process.